Employee debt is easy to cater for in SmoothPay, and you can have a recurring amount (court fines, rent, union fees, social club) or an amount paid off over time (which will stop automatically when the balance owed reaches zero).
- Add each Agency, such as any government agencies (garnishee orders from Courts, NZ IRD, WINZ etc.) and any personal charges (such as rent, union fees etc) to [Codes..Agencies]. Enter all applicable details (these represent each agency - do not enter personal employee references etc yet). For NZ govt agencies, make sure to use the correct calculation type (Tax Arrears, WINZ etc.) as these have specific rules that would otherwise be ignored.
- Add the required deduction to the employee's recurring Payments (in Staff or in Payrun) and complete the details of the debt owed to that agency, including the amount to be paid per period, the reducing balance option and total owed (if applicable).
If the Agency has a bank account entered then your direct credit file will contain any deductions for that agency (individual deductions with individual employee references will appear if you have indicated this in the Agency setup).